Volunteer Office Gala Assistant

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Searching for high level Volunteers to provide event related support to our American Cancer Society Galas.SKILLS NEEDED: Ability to work and communicate professionally with high end volunteers, donors, and guestsExcellent telephone and interpersonal skillsOrganized and detail-orientedData-entry using programs such as Word, Excel, and Greater Giving( Event Management program) RESPONSIBILITIES: Telephone Communications: Make follow-up calls to potential donors for auction items and journal adsMake follow-up calls to sponsors to obtain guest informationMake follow-up calls on RSVPs if contact information not providedMake other calls as needed by staff partner Event Correspondence:Prepare mailings such as invitations, letters and postcards, including stuffing, sealing and adding postageHelp manage RSVP process for events and event related meetingsHelp maintain mailing lists for post-event correspondence, such as auction donors, advertisers and attendees, including calling donors for their information Event Materials/Document Preparation: Help prepare event materialsIn-house printing of event materialsEvent materials include, but not limited to:Sponsor, Auction and Journal PackagesInvitations and RSVP cardsBrochures Posters Letters Even Program Book (Journal)Certificates Bid PaddlesSilent Auction Description & Bid SheetsTree of Hope TributesBalloon Pop tagsGeneral Event Support: Assist in loading data into Greater GivingAssist in locating and updating pictures of all silent auction itemsAssist in keeping auction and revenue enhancer inventory in appropriate storage and in orderAssist in donation processingPrepare Balloon Pop materials, including but not limited to blowing up balloons, numbering them, preparing prize bags, and packing all items safely to ensure balloons will not pop in transitHelp prepare for Silent Auction by cutting description sheets to fit in frames, putting them in the frames, organizing the boxes with frames and clipboards for easy setup, and boxing items for transport to event site according to planPrepare all banking and accounting materials and box for transport to event siteHelp prepare all other items for transport to event site The needs of the event may change and other duties may be assigned.