Administrative Assistants

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Looking for individuals to manage our 5 Departments: Human Services, Marketing, Events & Fundraising/Development & Organization Admin. • Organize and provide documents, reports and information to department and external clients in an useful and well-organized manner • Create and maintain active files • Schedule travel, coordinate with travel agency to obtain the best possible trip and prepare travel expense reports accordingly • Plan meetings and conference calls and arrange and manage meetings • Take and compile minutes of meeting • Initiate purchase requisitions • Order office supplies and equipment • Maintain files and folders • Handle and screen telephone calls, routine mail and reallocate as required • Train and supervise casual and clerical staff • Process client orders, invoices and payments • Perform basic bookkeeping activities • Create and maintain database records • Manage front office operations • Manage calendars • Plan and organize meetings • Track and process annual fixed asset inventory

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