Executive Assistant

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MAJOR OBJECTIVE

The volunteer administrative assistant will perform a range of administrative and office support functions for MOCEANS to facilitate the efficient operation of the organization. The administrative assistant will directly contribute to increasing MOCEANS’ capacity to protect the rights of all people with disability.

QUALIFICATIONS

• Excellent organizational, written and verbal skills

• Detail oriented and committed to meeting deadlines

• Ability to relate effectively with the public, fellow employees, and consumers in an appropriately professional manner

• Ability to adapt to shifting priorities and manage multiple deadlines

• Ability to problem-solve in a fast paced work environment

• Advanced computer skills including typing, Microsoft Office Suite and/or Google Apps including Outlook, Word, and Excel

• Bilingual in Spanish a plus

• Ability to strictly adhere to confidentiality policies

RESPONSIBILITIES

• Handle incoming phone calls and written correspondence, providing prompt responses and forwarding to appropriate staff member where necessary

• Perform general clerical duties including photocopying, fax and mailing

• Handle requests for information and data and follow up with appropriate staff member

• Assist with volunteer and outreach coordination as required

• Update social media sites, as directed

• Update consumer records in database and ensure all hard files are accurate and up-to-date

ORIENTATION/TRAINING

MOCEANS will provide both online and in-person training. Orientation will occur on the first day of volunteer hours and will last approximately one hour. On-going training and support will be provided as needed.

TIME AND PLACE

The volunteer administrative assistant will work 2-4 shifts each week (6-12 hours). Shifts are M-F, 9am-12pm and 1pm-4pm. Shifts will be assigned based on MOCEANS’ needs and Volunteer’s availability.

COMMITMENT

This position requires a minimum commitment of 6 months and a set schedule.

ON-THE-JOB SUPERVISION

Stanley Soden, Director of Independent Living Services

BENEFITS

This position provides valuable experience for administrative management students and anyone with a passion for protecting the rights of people with disability. Volunteers are highly valued members of the MOCEANS team and contribute to making a significant difference in MOCEANS’ ability to serve our community. MOCEANS will provide reference letters for all volunteers who successfully complete a placement

MOCEANS is EEOC compliant and we strongly encourage people with disabilities to apply.