Project Coordinator- International Visitor Program

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Summary

The World Affairs Council is seeking an intern (on a full-time or part-time basis) to support the International Visitor Program (IVP) team by performing a variety of duties. The IVP team is responsible for the programming for approximately 400 international visitors each year participating in short-term professional study programs. The intern will have the opportunity to become familiar with an aspect of American foreign policy, which promotes person-to-person diplomacy thorough international friendship and understanding. S/he will be encouraged to escort visitors to appointments and attend professional meetings and will have an opportunity to meet Council staff working in additional areas that may be of particular interest to the intern. Intern must commit to 15-20 hours a week over a 3 or 4 day period, beginning January, 2015.

Primary Responsibilities
• Internet research and updating professional resources throughout Oregon
• Drafting correspondence to secure professional meetings and home hospitality for the visitors
• Researching and drafting proposals for incoming visitor delegations
• Drafting visitors’ professional program
• Researching cultural activities and sightseeing tours for visitors
• Compiling statistics on visitors
• Maintaining and updating program outreach databases
• Helping with other administrative tasks of the IVP team such as preparing information packets for visitors, ordering brochures, writing thank you notes, photocopying, answering phones, archiving and filing.

Qualifications
Preference is given to persons who are studying or have studied in the areas of International Affairs, Intercultural Communications, Regional Studies, Language Studies, or a related field.

• Excellent attention to detail.
• Very strong editing and writing skills.
• Strong interpersonal skills.
• Interest in international affairs and other cultures.
• Proficiency in Microsoft Word and Excel. Database skills a plus.
• Positive attitude, flexibility, and ability to multi-task.

Benefits of an internship with the International Visitor Program of the World Affairs Council of Oregon:

• Gain exposure to the daily operations of a non-profit organization
• Develop your skills in event planning, research, project management and intercultural communication
• Letters of reference for future job opportunities
• Learn about cross-cultural exchanges and more
• Monthly professional development workshops

Comments
All World Affairs Council internships are unpaid. We offer Tri-Met reimbursement if eligible. This position requires a minimum of 15-20 hours per week during the Monday-Friday, 9 a.m. to 5 p.m. workweek. Internship terms are generally 3 months with a possibility for extension.

Application Instructions
Please submit a resume and cover letter at www.worldoregon.org by November 21, 2015.