Event Planner Intern

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REPORTS TO: Event Planner Coordinator

HOURS: Need to be Flexible - Monday thru Sunday / September 2014 - September 2015

PAY RATE: Internship

Arts East New York (AENY)’s fifth year as an organization marks an exciting period of dramatic growth as we launch the [re]New Lots Market & Artist Incubator. Funded in part by the New York City Economic Development Corporation, this mobile model for neighborhood revitalization will activate two vacant lots towards leveraging socially engaged artists, supporting local entrepreneurs, and building community. As a one-stop shop anchored in the arts and rooted in community, [re]New Lots will create constant interplay between the arts and entrepreneurship, resulting in a renewable cycle of creativity, trade, and social exchange. All economic and artistic activity will be cultivated by a professional development support system consisting of training's, workshops, lectures, and networking events. In return for free professional development and below-market studio rental space, ten participating artists will lead unique collaborative projects directly engaging a wide range of East New York youth and positively impacting the community’s visual environment.

Job Specifications

We are looking for an event planner; someone who is has an artistic eye and is able to take initiative with different themes and ideas. Open- minded and eager to learn new things. This job is just right for someone not looking for a conventional job but something that will be challenging and rewarding both at the same time.

Qualifications:

- We need an experienced Event Planner/Coordinator to help our not-for-profit arts organization make these events a huge success.

- Plan and organize weekly events to draw a crowd to the reNew Lots Market space ie movie nights, concerts, community performers

- Come up with themes to decorate the outdoor communal space that will drive participants to location for pictures and viewings ie Santa Claus Station, Easter Egg Hunt

- Willing to learn new concepts and expand thinking on the endless possibilities of events

- Can work on their own and able to work in a larger group

- Has connections to and within different cultural communities

- The event planners and coordinators are responsible for planning events, talking to vendors, helping to set up and decorate for events.

- Coordinating all duties that go into putting together events and fundraisers to make sure they run smoothly.

- If you are creative and like to plan events, then we'd love to have you join our team.

- Warm and friendly personality

- Works well under pressure and able to adjust to critical situations

- Able to lift 25lbs

- Works well with kids

- Adaptable to different environments

- Series of Parties

- Budgeting

- Plan event Dates and alternate dates throughout the week and weekend

- Arrange art work, tables & chairs

- Arrange event support

- Signage

- Clean-up

- Plans, organizes, coordinates, promotes, and facilitates events

- Establishes budget and timelines and contacts speakers and performers

- Schedules and maintains communication with speakers, vendors, and participants

- Coordinates and monitors event timeline

- Reviews and analyzes post show metrics

- Follow- ups and post show thank you’s

- Assists in preparing a variety of publications, materials, and programs for events

- Initiates, coordinates and/or participates in all efforts to publicize promotion of all events