Executive Administrative Assistant

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Job Summary: Enhances executive's effectiveness by providing information management support; representing the executive to others in a professional manner while proving to be knowledgeable about current regulations in all mental health and substance abuse program areas.

Essential Job Duties:

•Manage the day-to-day operations of the office

•Organize and maintain files and records

•Manage projects and conduct research

•Prepare and edit correspondence, reports, and presentations

•Make travel arrangements

•Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

•Conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

•Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

•Represents the executive by attending meetings in the executive's absence; speaking for the executive.

•Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.

•Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.

•Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

•Contributes to team effort by accomplishing related results as needed.

Skills/Qualifications: Administrative Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Travel Logistics, Verbal Communication