Administrative Assistant

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I. Administrative/Office Management

1. Train and oversee volunteer receptionist, delegating clerical jobs based on the person’s skills
2. Assist the Center Director, when appropriate, in training and evaluating office volunteers
3. Assist in scheduling office volunteers
4. See that all correspondence (volunteer newsletters, schedules, forms, and monthly donor letters) is

gathered, typed, copied, and mailed on a timely basis

1. Oversee inventory control of office supplies
2. Update all forms, files, and manuals as advised by the Center Director
3. Receive all calls relating to office management and answer calls when receptionist is not available
4. Assist the Center Director with performing office administrative duties, as requested

II. Accounting

1. General bookkeeping procedures of the center: entering, maintaining, and balancing accounts payable

and accounts receivable

1. Complete weekly accounting procedures of entry, payments, and deposits
2. Balance financial statements for the Director and Board for tax purposes
3. General procedures for payroll, taxes, and payment of bills on a timely basis

III. Computer Operations

1. Entry of accounting, donor receipting, and monthly donor letters
2. Generate financial reports and donor information reports for the Center Director
3. Update general mailing list and produce mailing labels, as needed by the Center Director
4. Implementation of data entry of annual fundraising events, including reports and billing procedures
5. Coordinate the gathering and stuffing of materials for bulk mailings, with the office volunteers
6. Assist Center Director, as needed and time available, with word processing needs