MEMBERSHIP CLERK

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. This position will organize membership data on a regular basis and remind members when it is time to renew their membership. The membership clerical functions include preparing correspondence, contacting members, regional and state representatives. This position calls for an innovative and independent thinker who can execute tasks and duties with little or no supervision. Must be well organized, flexible and enjoy the challenges of supporting a small office of diverse people. May also train and supervise lower-level clerical staff.

Specific/required duties include:
1. Checking emails and correspondence for membership applications

2. Prepare membership confirmation letters and email them

3. Organizing membership drawers and online files of membership.

Create a system to remind members that expiration dates are approaching

Create a system to remind members that expiration has happened.

Create a system to retain members and increase membership.

Confirm that members receive and email receipt

Ensure that all member names are added to vertical response and the ICTC face book page.

Reach out to state and regional representatives monthly to post their member activities on the ICTC Google calendar.

Update the members confirmation letter to make it relevant and attractive.

Update the state and regional representative form.

and reports to determine their significance and plan their distribution
4. Open, sort, and distribute incoming membership correspondence, including faxes and email
5. File and retrieve membership documents, records, and reports

6. Welcome visitors and find out who they’re there to see and if staff member is available to them
7. Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner

8. Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work

Social Network:

Twitter FaceBook MySpace

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Knowledge
* Clerical: Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology
* English Language: Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
* Customer and Personal Service: Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

Healthy Babies are Everyone’s Business

Required:

The ability to interact with staff (at all levels) in a fast paced environment, most likely under pressure.

• Remain flexible, positive, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is mandatory to this role.
• Proficient written and verbal communication skills, strong decision making ability and attention to detail are equally important.

Preferred:

• Firm believer in supporting prevention of infant mortality.
• Experience as an executive assistant.

. This position will organize membership data on a regular basis and remind members when it is time to renew their membership. The membership clerical functions include preparing correspondence, receiving visitors, contacting members, regional and state representatives. This position calls for an innovative and independent thinker can execute tasks and fulfill duties with little or no supervision. Must be well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people. May also train and supervise lower-level clerical staff members.

Specific/required duties include:
1. Checking emails and correspondence for membership applications
2. Prepare membership confirmation letters and email them.

3. Organizing membership drawers and online files of membership.

Create a system to remind members that expiration dates are approaching

Create a system to remind members that expiration has happen.

Create a system to retain members and increase membership.

Confirm that members receive and email receipt

Ensure that all member names are added to vertical response and the ICTC face book page.

Reach out to state and regional representatives monthly to post their member activities on the ICTC Google calendar.

Update the members confirmation letter to make it relevant and attractive.

Update the state and regional representative form.

and reports to determine their significance and plan their distribution
4. Open, sort, and distribute incoming membership correspondence, including faxes and email
5. File and retrieve membership documents, records, and reports

Provide monthly updates of members to state and regional representatives, with permission from the Office Manager

6. Welcome visitors and find out who they’re there to see and if staff member is available to them
7. Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner

8. Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work

Social Network:

Twitter FaceBook MySpace

Google YouTube Flickr
Knowledge
* Clerical: Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology
* English Language: Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
* Customer and Personal Service: Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction

Healthy Babies are Everyone’s Business

Required:

• The ability to interact with staff (at all levels) in a fast paced environment, most likely under pressure.
• Remain flexible, positive, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is mandatory to this role.
• Proficient written and verbal communication skills, strong decision making ability and attention to detail are equally important.

Preferred:

• Firm believer in supporting prevention of infant mortality.
• Experience as an executive assistant.

  International Center for Traditional Childbearing (ICTC)
  Full Circle Doula/Birth Companion Program was createdto embrace the core values of traditional and spiritual midwifery in order to help improve birth outcomes and support the family unit.