Build your office administration skills - become our Administrative Assistant

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This Role

This currently a voluntary role within an ambitious but friendly work environment. We appreciate the contribution volunteers can make to our goals, and aim to have a mutually beneficial relationship. We support volunteers to develop knowledge, skills and opportunities that will be useful to them in their future careers in the case of those looking for future paid roles, and a congenial atmosphere for those interested in building longer term relationships.

Role Purpose

Based in the office the purpose of the role is to provide a range of administrative and information services for staff, particularly the Executive Director and any Development Director.

This voluntary position will offer someone who is organized, methodical and can use their initiative the chance to develop their administrative skills and gain experience in a busy office environment.

Main responsibilities

1. Information management and projects (85%)

• Update online and internal databases
• Manage documentation and records - scanning, filing, archiving and shredding documents.
• Catalogue/index books and electronic materials in both our physical and electronic libraries.
• Conduct online funding and possible partner research, compile concise summaries of findings and make recommendations as required.

1. Office administration and support (5%)

• General office duties such as maintaining checking stock levels of the office consumables, unpacking and organizing stationary, etc

1. Miscellaneous (10%)

• As capacity allows engaging with areas of specific personal interest related to the organization’s work.

The ideal volunteer will have the following:

Knowledge

• Fluent spoken and written English (essential).
• Good working knowledge of and confidence with standard Microsoft Office packages (Word and Excel), databases, email and the internet, preferably on a Apple Mac.

Experience (whether paid or voluntary)

• Experience of undertaking administrative tasks and/or responsibilities (desirable)
• Experience of working with databases (desirable)

Skills/attributes

• Strong administrative and organization skills.
• Accuracy and attention to detail.
• Ability to work independently if/when appropriate.