AYSO Awards Coordinator

Save to Favorites

Purpose

The AYSO volunteer position of awards coordinator is intended to work with the purchasing

coordinator to order, purchase, and distribute region awards as appropriate. Periodically,

competitive quotes will be researched.

Specific Duties and Responsibilities

The awards coordinator is expected to:

1. Get competitive quotes;

2. Plan, order, and deliver the opening season tournament awards, coaches’ plaques, sponsor

plaques, season trophies, end of season tournament medallions, and plaques for the board

members;

3. Obtain accurate players’ counts, and get lists of sponsors, coaches, teams, and board

members, to ensure that the right number of awards are available and that the information on

each award is correct; and

4. Ensure trophies are available per the region awards list and schedule.

5. Be responsible for implementation and delivery of a Kids Zone program, in cases where a

region has chosen to adopt a Kids Zone program but a volunteer is not specifically assigned

to oversee it.

Qualifications and Desired Skills

To be considered for the position of awards coordinator, the applicant should:

1. Have phone skills;

2. Be organized;

3. Work to secure a van or a truck for pick-up and delivery of trophies; and

4. Successfully pass a screening, including a background check.

Supervision Protocols

While performing as the awards coordinator, the volunteer is:

1. Subject to the bylaws, rules, regulations, policies, procedures, and guidelines of AYSO;

2. Under the overall authority of and directly supervised by the purchasing coordinator, and

supervised indirectly by the regional commissioner; and

3. To maintain the recommended adult to child supervision ratio of 1:8 or less; that is one adult

for every eight or fewer children and two adults (one of whom may be the coach and one of

whom should be of the same gender as the group) present at all times. For the protection of

both the children and the volunteer, no volunteer should permit himself or herself to be

alone with any child or group of children (except his or her own) during AYSO-sponsored

activities.

1. Orientation by the purchasing coordinator;

2. Board and Staff Introductory Certification (BASIC); and

3. AYSO Safe Haven Program.

Activity Locations

While performing the duties of awards coordinator, the volunteer is limited to the following

locations, unless expressly authorized in writing by the regional commissioner to hold activities

in another location.

1. Regional board meetings;

2. Section Conferences;

3. Assigned classroom locations;

4. Assigned field locations;

5. Regional sponsored activities; and

6. Independent work at home alone, in committees of adults, or in a properly supervised

situation with children.