Administrative Assistant

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This position provides very good business experience working in the retail side of a nonprofit organization including accounting, office management, customer service, and working with a diverse workforce of volunteers, including people with disabilities.

Responsibilities

• Conduct cash balancing audit reports and document cashier errors
• Volunteer and employee onboarding paperwork and data entry
• Assist with payroll, work study timesheets and reimbursement data entry
• Oversee all month end data entry, file management and business dashboard report
• Create and maintain spreadsheets
• Provide excellent customer service to both internal and external customers
• Answer phones professionally and direct calls over the paging system
• Assist with marketing materials, promotional instructions for cashiers, website and social media maintenance
• Monitor and order supplies
• Provide training to cashiers and backup assistance

Working Conditions

• Work is performed in a busy retail store and office setting
• Hand-eye coordination and fine-manipulation skills are necessary to operate computers and various types of office machinery
• Sitting, standing, bending and lifting up to 20 pounds
• Listening and communicating in person and by phon

• Demonstrated work ethic with consistent attendance and punctuality
• Ability to listen and communicate verbally to volunteers, staff, and the public in a professional manner
• T he ability to learn new systems quickly. Proficiency in Microsoft Outlook, Word, Excel, and experience using a point of sale system will provide you a good foundation for learning the business side of a nonprofit in this position. Other applications which we provide entry level training are: One Note for business planning and team delegation, and Access.
• Strong problem solving skills and experience handling money
• Ability to plan, organize and carry out multiple work tasks

Time Commitment

Morning availability is desirable twice per week for a total of 6 hours or more per week (as desired for resume building).
Training and orientation is provided.
Highly desirable: 1st of each month for end of month reporting duties.

T More Information

Shifts and time away are easy to schedule using our online app from your computer or phone or we can manage your specified times for you. MITS offers an enjoyable social environment and we have a diverse work force from youth to seniors with all skill levels. Volunteer benefits include making new friends, progressive discounts for the number of hours you work, job training, work references, volunteer recognition events, and a snack bar to replenish your energy.

We are a nonprofit business that values a culture of community involvement, volunteer skills development, and reducing our community footprint on the planet through resale; the best form of recycling. We provide the major source of funding for the City of Mercer Island’s department of Youth & Family Services (MIYFS). Learn more about our mission at www.mercerislandthrift.org/about